World Petroleum Council Privacy Policy

This Privacy Policy describes how the World Petroleum Council (WPC) processes personal data This Privacy Policy describes how the World Petroleum Council (WPC) processes personal data collected during the course of its activities as a non-advocacy, non-political organisation with charitable status in the U.K and provider of energy-related events and publications. 

The WPC is committed to respecting the privacy of individuals and, as required by the Data Protection Act 1998, is registered with the Office of the Information Commissioner. The WPC’s registration number is Z4789390. 

The WPC will additionally comply with the requirements of the General Data Protection Regulation, which comes into force on 25 May 2018. This is designed to ensure personal data is processed lawfully, fairly, transparently and for specific, explicit and legitimate purposes. 

We will keep our Privacy Policy under review and will place any updates on this web page. It was last updated on 3 May 2018. 

Collection of data 

During the course of its work, the WPC collects personal data which identifies individuals or that can be used to identify individuals when combined with other information in the possession of the WPC or likely to come into its possession. 

This personal data may include information such as name, age, telephone number, e-mail address, organisation name, job title, business address, membership details, bank, education and training details, interests etc. In the course of organising some of its events, the WPC may collect additional sensitive data such as gender, date of birth, exhibit and sponsorship related information, credit card references/numbers, travel destinations, travel schedules, travel preferences, accommodation preferences, other communicated preferences, passport and visa details. 

Personal data is collected by a variety of means, including face to face, by telephone, mail, survey and application forms, internet and e-mail, at events, conferences and exhibitions and via third parties. Data is retained by the WPC only for as long as it has a legitimate reason to do so. 

Use of data 

Personal data held by the WPC may be accessed, retrieved and used by the WPC, trusted associates and suppliers as necessary to fulfil the WPC’s role. 
 
Members of the WPC 

If you are a member of the WPC, we may use your personal data to administer and manage your membership of the WPC – eg for the purposes of assessing membership applications, providing member benefits, internal administration of your membership and taking payments relating to your membership – and for statistical and analytical purposes. 

The WPC may share part or all of your personal data with other WPC National Committees and members. We may also share your details with trusted suppliers for WPC events, publications etc but you will have the option to opt-out of these updates if you wish. 

Customers of the WPC 

If you have registered for any WPC products or services including events and publications, you will receive essential communications relating to the fulfilment of those products and services. 

Other WPC communications 

The WPC is keen to keep its members, customers and others up to date with the latest news about developments across the sector. 

Where we have your consent, we may use your personal data to send communications alerting you to WPC information which may be of interest and to promote and develop our activities, products and services. 

You can view or make changes to your details at any time or opt-out entirely by sending a request to WPCSecretariat@world-petroleum.org.

Data sharing 

The owner of personal data held by the WPC will at all times be the WPC. 

As data controller, the WPC takes all reasonable steps to ensure that personal data remains in a secure environment. The WPC will never sell personal data to third parties, but we may share it with trusted business associates, suppliers and contractors for the purposes of administering and managing our services. 

We may also share personal data with government authorities, if legally required to do so. 

Data processing 

Personal data collected by the WPC for our events or surveys may be managed by trusted third party data processors who are compliant with GDPR and the EU-US ‘Privacy Shield’. 

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information, this includes storing all the personal information you provide on our secure servers. 

Data processors are third parties who provide elements of our services for us. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct. 

The WPC’s website may contain links to other sites not controlled or monitored by the WPC. These sites may independently send you cookies and collect data and information. The WPC is not responsible for and does not accept any liability for their actions or the content of their sites. 

Contact details 

If you have any comments, questions or concerns about how the WPC handles personal data, or in relation to your personal data held by the WPC, please contact the WPC’s Data Protection Officer: 
Dr Pierce Riemer, Data Protection Officer, World Petroleum Council, 61 Cavendish Street, London W1G 7AR WPCSecretariat@world-petroleum.org
If you wish to contact the Information Commissioner’s Office visit this site: https://ico.org.uk/concerns